Used phones: buy, refurb, resell
Buy, refurbish and resell used phones — with the seller on record.
When a phone you bought turns out to be someone else's, the first question is who sold it to you. Kiwikit records the seller's ID and declaration with every purchase, keeps each phone by IMEI until it is sold, and shows what you actually made on it.
Per phone
IMEI 1 & 2
Grade A, B or C
Seller
ID + photos
Aadhaar, PAN, Voter ID, DL
Registers
Purchase & sale
Filter and export CSV
Profit
Per phone
Purchase + refurb vs sale
What is second-hand mobile shop software?
Second-hand mobile shop software records every used phone a shop buys — who sold it, their ID proof, the IMEI, the condition and the price — follows it through any refurbishing, and sells it with a bill, keeping a purchase register and a sale register as it goes. In Kiwikit each phone is one record from purchase to sale: the seller's ID and photos, IMEI-wise stock with days on the shelf, a refurb job card whose parts and technician pay are added to its cost, and the profit on the sale.
Updated
Built for the used-phone counter
From the seller's hand to the buyer's, on one record
Mobiles, laptops and other devices can all be bought this way. Each one keeps its own timeline — purchased, sent for refurb, sold, returned — so its history is never in three notebooks.
Buy with the seller's ID on record
Pick the seller, the ID proof type and number — or read the number off the card with the camera — and attach ID photos. Record IMEI 1 and 2 (scan the barcode), condition grade, PIN or pattern, accessories, phone photos, and whether the iCloud / Google lock is removed.
Seller declaration form
The paper a walk-in seller signs: their details, the phone's model, IMEI, RAM/ROM and colour, where it was first bought, payment mode and transaction ID, and missing box, bill, charger or headset. Prints on two A4 pages with ID front and back, seller photo, old bill and phone photos on the back.
Pay the seller in full, part or later
Paid in full, part paid, or kept on credit. Anything still owed shows under that seller in supplier payables, and the balance can be paid later with the UPI reference or cheque number recorded.
Refurb on a job card
Send to refurb opens a job card in your own shop's name, so no WhatsApp goes to the seller. When it is finished, the parts used and the technician's pay are added to the phone's cost — every trip, if it goes more than once. A phone cannot be sold while its job card is open.
Stock that shows its age
Every phone on the shelf with what you have put into it and its days in stock; phones over 30 days are flagged. A summary shows stock value, what you owe sellers, what customers owe you and the profit earned so far.
Sell one or many on a bill
Pick the buyer, tick the phones, set each price, warranty days and accessories given — the profit shows before you confirm. Take a device in exchange against the sale, collect part now and the rest later, and print the invoice on a thermal printer or A4.
The registers
A purchase register and a sale register, kept for you
The Purchase Register lists every device bought — receipt number, device, IMEI, seller, grade, price and status — and the Sale Register every device sold, with profit and average margin. Both filter by status, device type, grade, date and payment, search by receipt or invoice number, IMEI, seller or buyer, show totals by seller or buyer, and export to CSV.
Returns are recorded both ways. A buyer who brings a phone back gets a sale return, with any return charge you keep noted; the phone goes back in stock and the sale stays in their ledger. A phone you return to its seller records what they refunded and what is still to be recovered. A wrong entry can be cancelled outright.
The separate Seller Declaration list keeps every declaration searchable by number, seller, mobile, model or IMEI, with a PDF of each one ready to print again.
How it works
One phone, five steps, one record.
- 01
Buy
Seller, ID proof, IMEI, grade, photos and the price paid.
- 02
Declare
The seller's declaration, printed with their documents.
- 03
Refurb
A job card for the repair; its cost lands on the phone.
- 04
Stock
On the shelf with its cost, expected price and days in stock.
- 05
Sell
A bill with warranty and accessories; profit recorded.
An honest read
What it does not do
- Kiwikit does not check the IMEI against CEIR or any blocked-device list itself — there is a tick box to record that you checked.
- Used-device sales are recorded without GST. If you pay GST on the margin, work it out with your CA; the GST Returns screen lists these bills under "Without GST" so they are not missed.
Price
In every plan, nothing extra
- ₹1,499 for three months or ₹4,999 for a year
- 4 users and one shop location included
- 3-day free trial with every feature switched on
Full breakdown on the pricing page, and everything else Kiwikit does on the features page.
Frequently asked questions
Questions about second-hand mobile software
Can I keep an old mobile purchase register in Kiwikit?
Yes. Every used device you buy goes into the Purchase Register with its receipt number, device, IMEI, seller, grade and price. Filter it by date, status, device type, grade or payment, and export it to CSV.
What does the seller declaration form contain?
The seller's name, address, phone, email and photo ID number; the phone's model, IMEI, serial number, RAM, ROM and colour; where and when it was first bought; the price, payment mode and transaction ID; and any missing box, bill, charger or headset. It prints on two A4 pages, with the ID front and back, the seller's photo, the old bill and up to four phone photos on the back, and downloads as a PDF.
Does Kiwikit check the IMEI on CEIR?
No. Kiwikit has a tick box to record that you checked the IMEI against CEIR or a blocked-device list, and another for the seller's declaration that the phone is theirs to sell. The check itself you do on the government's portal.
How is the profit on a used phone worked out?
Sale price minus what you paid the seller and the refurb cost. The refurb cost is the parts used and the technician's pay on each finished refurb job card; the service charge on your own internal repair is not counted, because no money left the shop for it.
Can I sell several phones on one bill, or take a phone in exchange?
Yes. Tick as many phones as the buyer is taking, each with its own price, and generate one bill. A device the buyer hands over can be taken in exchange against the sale; it is added to your stock.
Does it work for used laptops too?
Yes. The same screens buy and sell mobiles, laptops and other device types, with specification fields such as RAM, storage, battery health, processor and screen size.
Is GST charged on second-hand phone sales?
Kiwikit records used-device sales without GST. They appear on the GST Returns screen under "Without GST" with the reason, so they are not left out unnoticed. If you pay GST on the margin, your CA works that out.
Run your used-phone counter on one record per phone
3-day free trial with every feature switched on. Seller ID, declaration, refurb, stock and sale — and the profit on each. No credit card required.