Stock for mobile repair & accessories shops
Mobile Shop Inventory & Spare Parts Management Software
A mobile shop keeps two kinds of stock on the same shelves: spare parts that disappear into repairs, and accessories and phones that are sold across the counter. Kiwikit is mobile shop inventory software that follows both — a part fitted on a job card leaves stock in the same step, phones are kept one by one by IMEI, and the shop sees what is running low before a repair has to wait for it.
Spare parts
Spare parts: screens, batteries, ICs and the small things
Spare parts are where a repair shop's stock goes wrong. A display goes into a job, nobody writes it down, and a month later the register says three while the drawer holds one — for every model of screen, battery, charging port and IC you keep.
In Kiwikit every part is an item with its own price, MRP, unit and low-stock level, and you choose how it is kept: by quantity, by serial number, by batch, or by batch with an expiry date. A purchase bill brings parts in, a job card takes them out, and a shelf count with manager approval corrects the system when the numbers drift.
Accessories
Accessories stock: covers, chargers, tempered glass
Accessories move fast and in small amounts, so they need to be quick to bill and easy to count. Scan the box's barcode into the item once, or let Kiwikit generate one, and the counter bills it by scanning. Items that come in colours or storage sizes are kept as versions, each with its own price, barcode and opening stock.
Print 40×20 mm barcode labels or 50×25 mm product labels on a thermal label printer — all the labels on a purchase bill in one go. Set a price staff cannot sell below. Every counter sale reduces stock as it is billed; see the mobile shop billing software page for the bill itself.
Godown to counter
From warehouse to counter
Many shops keep the boxes in a godown and a few pieces at the counter, or run more than one branch. Kiwikit keeps stock warehouse by warehouse: a purchase bill says where it was received, and the stock page shows this branch or every branch side by side.
Stock moves with a stock transfer — inside a branch, from the godown to the counter, or from one branch to another, where it is sent, shown as on the way, and received at the other end, with a delivery challan to print. A branch that is short can ask another for stock. Inside a warehouse, each item can be given its place — zone, rack, shelf and bin — and the job part picker and the sale's scan box show where to find it.
The plan includes one shop location; talk to us if you run more than one branch.
Repairs
Parts leave stock when they are used in a repair
When a technician adds a part to a job card, Kiwikit takes it out of stock in the same step — batch and serial number included. Nobody has to remember to update a register at the end of the day, and the job card shows exactly which parts went into which phone.
Because the part's cost is on the job card, the repair's profit is worked out from parts, labour and margin, so you can see which repairs actually make money. A company setting can stop stock going below zero, so a part that is not there cannot be used. More on repair job cards.
Running low
Low-stock alerts before a repair waits on a part
Give each item a low-stock level — the reorder point. The Stock Summary counts tracked, low-stock and out-of-stock items across the top, and each count doubles as a filter, so the reorder list is one tap away. Low stock also shows on the dashboard, where the owner sees it without opening the stock screens.
From there, raise a purchase order to the supplier, and when the goods arrive the purchase bill brings them into stock and keeps the supplier's balance linked to the parts they supplied.
IMEI & serial
IMEI and serial number tracking
Phones are kept one by one. Scan each phone's IMEI on the purchase bill — two for a dual-SIM phone — and print its label with its own IMEI. At the counter, scanning an IMEI picks that exact phone; a phone that is not on the shelf tells you why — sold on which invoice, sent back, or never bought in.
Serialised parts are kept by serial number the same way. Used phones bought for resale have their own IMEI-wise stock and registers — see second-hand mobile software.
Reports
Stock reports: what you have, what it is worth, where it went
Stock Reports has two views. Stock value lists what is on the shelf at cost — the average you paid, or the item's price where nothing was paid — and calls out units whose cost was never recorded. Movement shows opening, in, out and closing stock for any date range.
Batches are listed earliest expiry first, reports export to Excel, and owners with more than one branch can compare branches side by side.
Getting started
Setting up your stock and pricing
Paste your opening stock — item, quantity and rate — straight from Excel, or upload a CSV; Kiwikit shows what will change before anything is saved.
Stock is part of the one plan with every feature: ₹4,999 a year — about ₹14 a day — with 4 users included, extra users at ₹83 per user per month, or ₹1,499 for 3 months. Start with a 3-day free trial, no credit card needed. All options are on the pricing page.
Comparison
Kiwikit vs a stock register or Excel sheet
What changes when stock is kept by the same software that runs the repairs and the counter.
| Feature | Register or Excel sheet | Kiwikit |
|---|---|---|
| Part used in a repair | Written off by hand, if someone remembers | Leaves stock when added to the job card |
| Counter sale | Separate entry after the bill | Stock reduces as the bill is made |
| Phones by IMEI | One line per phone, searched by eye | Scan an IMEI to pick or trace the phone |
| Low stock | Noticed when the drawer is empty | Low-stock level per item, on the Stock Summary and dashboard |
| Godown and counter | Two lists that drift apart | Stock per warehouse, moved with a transfer |
| Shelf count | Overwrites the old numbers | Differences approved by a manager first |
| Barcode labels | No | Thermal labels from the purchase bill |
| Stock value | Worked out by hand | Stock value and movement reports |
FAQ
Questions about mobile shop inventory
Does stock reduce automatically when a part is used in a repair?
Yes. A part added to a job card leaves stock in the same step, including its batch or serial number. Counter sales reduce stock as they are billed, a purchase bill brings stock in, and a sales return puts goods marked good back on the shelf.
Can I track phones by IMEI?
Yes. Phones are kept one by one by IMEI — two for a dual-SIM phone — scanned on the purchase bill. Scanning an IMEI at the counter picks that exact phone, and one that is not on the shelf shows whether it was sold, sent back or never bought in.
Does Kiwikit show low-stock alerts?
Yes. Each item has its own low-stock level. The Stock Summary counts low-stock and out-of-stock items and filters to them in one tap, and low stock also shows on the dashboard.
Can I keep stock in a godown and at the counter?
Stock is kept warehouse by warehouse and moved with a stock transfer, inside a branch or between branches, with a delivery challan. The plan includes one shop location — talk to us if you run more than one branch.
Is inventory an extra module?
No. Stock, IMEI tracking, transfers, shelf counts, barcodes and labels are in every plan — ₹1,499 for 3 months or ₹4,999 a year, with a 3-day free trial.
Know what is on your shelf without counting it every day.
3-day free trial with every feature switched on. No credit card required.