Billing for mobile repair & accessories shops
Mobile Repair Shop Billing Software (GST Ready)
A mobile shop bills two kinds of work at the same counter: repairs that started days ago with an advance, and accessories that leave the shop the moment they are paid for. Kiwikit is mobile repair shop billing software that handles both — GST or non-GST bills made from the job card, stock that updates as parts are used, and WhatsApp updates for the customer — from ₹14 a day.
The problem
Why normal billing apps don't fit repair shops
Most billing apps are built for shops that sell items off a shelf: scan, bill, done. A repair does not work like that. The phone comes in today, the customer pays an advance, the technician finds a second fault, a part is ordered, and the bill is made days later — when the job is finished and the phone goes back.
A billing app that only knows items leaves the rest to memory or paper: which advance belongs to which phone, what was promised in the estimate, which parts went into the job and how much labour to charge. Pending jobs sit outside the system altogether, so the counter cannot see what is still waiting to be billed.
Repair shop billing software starts from the job, not the bill. In Kiwikit every repair is a job card first — customer, phone, IMEI, problem, estimate and advance — and the bill is made from it when the work is done. Accessory and phone sales are billed at the same counter, from the same stock.
GST
GST invoices for repairs and accessory sales
Set your business type once — Unregistered, Regular or Composition — and Kiwikit makes the right kind of bill from then on, with the GST and HSN/SAC fields filled in. Customers who give a GSTIN get it on their invoice, which matters to offices and dealers who claim input tax credit.
A repair bill can show the part and the labour as separate lines, so each carries its own code and tax and the bill matches what your CA expects. Shops that are not registered for GST make plain bills from the same screens.
The same bills feed your returns: GSTR-1 section by section with CSV files for the GST offline tool, a GSTR-3B summary, GSTR-2B matched against your purchase bills, and a check for items whose HSN code or GST rate would print wrong. Read more in our guide to GST billing for repair shops or on the GST billing software page.
IMEI & serial
IMEI and serial number on every bill
Every phone that comes in for repair is recorded on its job card with its IMEI or serial number, and the A4 job card bill prints it in the device details, so the bill belongs to one handset. Search by IMEI, serial or the customer's mobile number and you see the phone's history — every earlier screen replacement, board repair and note — before you quote.
A phone you sell is printed on the sale bill with its IMEI, phones and other serialised items are kept in stock by IMEI or serial number, and used phones you buy and resell have IMEI-wise stock with purchase and sale registers. When a customer comes back with a warranty claim, the IMEI tells you which job and which bill it was.
From job card to bill
Job card → bill in one click
By the time a repair is finished, the job card already holds everything the bill needs: the estimate the customer agreed to, the advance taken at intake, the parts fitted and the labour charge. At delivery Kiwikit turns it into a GST or non-GST bill with the advance already deducted, so nothing is typed twice and no advance is forgotten.
Print a 2-inch or 3-inch thermal receipt, record the warranty dates and close the job card in one click. The cash or UPI payment goes into the cash book, so the day's collection matches what was billed. See how the job card itself works on the repair job card software page.
Stock
Stock updates automatically when parts are used
A display, battery or charging port fitted in a repair leaves stock in the same step the job card records it — batches, serial numbers and more than one warehouse included. Counter sales are scanned by barcode at the billing screen.
Each item can carry a low-stock alert level, and the Stock Summary shows what is tracked, low and out of stock, so you reorder before a repair waits on a part. Opening stock can be pasted from Excel, and a shelf count corrects the system once a manager approves it. More on the mobile shop inventory software page.
WhatsApp bill and status to the customer
Customers stop calling the counter when they are told what is happening. Kiwikit sends a WhatsApp message when the job is created, when the repair starts, when the phone is ready for delivery and when the payment is received — with the bill or the payment receipt attached as a PDF, in the same design you print.
Each job card also has a private tracking link that shows the status, the amount paid and the balance. Estimates can go out as quotations the customer approves or rejects on WhatsApp, before you order the part.
Pricing
Pricing
One plan with every feature: ₹4,999 a year — about ₹14 a day — with 4 users and one shop location included. Extra users cost ₹83 per user per month, and a 3-month option is ₹1,499. There is no setup fee and no limit on job cards, customers or device history.
Start with a 3-day free trial with every feature switched on — no credit card needed. All options are on the pricing page.
Comparison
Kiwikit vs generic billing apps
What changes when the billing software is built for repairs. "Generic billing app" means a typical retail billing app — check any specific app on its own website.
| Feature | Generic billing apps | Kiwikit |
|---|---|---|
| Repair job cards | Usually no | Yes — every repair starts as a job card |
| Advance taken at intake, deducted on the bill | Usually by hand | Yes — automatically on the final bill |
| Parts and labour on one repair bill | Usually item lines only | Yes — made from the job card |
| IMEI / serial history per phone | Usually no | Yes — search any IMEI |
| Stock reduced when a part goes into a repair | Usually no | Yes — in the same step |
| WhatsApp status updates as the repair moves | Usually no | Yes — at every stage |
| GST invoices | Usually yes | Yes — plus GSTR-1, GSTR-3B and GSTR-2B |
| Barcode billing at the counter | Usually yes | Yes |
FAQ
Questions about mobile shop billing
Is Kiwikit GST billing software for mobile shops?
Yes. Kiwikit makes GST and non-GST bills for repairs and for accessory and phone sales, with your business type, the customer's GSTIN and HSN/SAC fields handled for you, and works out GSTR-1 and GSTR-3B from the same bills.
How is the advance handled on a repair bill?
The advance is recorded on the job card when the phone is received. When the repair is billed, Kiwikit deducts it automatically, so the bill shows only the balance due.
Does stock reduce when I use a part in a repair?
Yes. A part fitted in a repair leaves stock in the same step the job card records it, including batches and serial numbers. Accessories at the counter are scanned by barcode.
Which printers does it work with?
Kiwikit prints 2-inch and 3-inch thermal receipts for bills and thermal barcode labels for stock.
Can I bill from my phone?
Yes. Kiwikit runs in the browser on a computer or a phone and can be added to the home screen so it opens like an app. Technicians update jobs from the bench and the owner checks the day's collection from anywhere.
How much does mobile shop billing software cost?
Kiwikit is ₹4,999 a year with 4 users included, extra users at ₹83 per user per month, or ₹1,499 for 3 months. Every option has every feature, and there is a 3-day free trial.
Bill your next repair from its job card.
3-day free trial with every feature switched on. No credit card required.